Finance & Accounting Features Guide
Professional accounting tools for landlords and property management agencies
Need a specific feature quickly?
Use the searchable guide hub to find step-by-step instructions across all platform tools.
BravoHomesUK is a PLATFORM / FACILITATOR providing accounting software tools.
- We do NOT hold client money — You hold funds in your own client account
- We do NOT provide financial advice — Tools are for record-keeping only
- You remain responsible for compliance with UK client money protection regulations
BravoHomesUK Keeps Your Finances Clean, MTD-Ready & Profitable
From rent tracking to HMRC submissions — everything in one place
BravoHomesUK gives you a complete financial picture of every property you manage. Know your gross yield, net yield, and CGT exposure at any time. Generate landlord owner statements, track arrears, reconcile trust accounts, and export MTD-ready reports — all without a spreadsheet.
P&L Reports
Income vs. expenditure per property — monthly, quarterly, or annual
Trust Accounting
Ringfenced client money ledgers — agency and landlord funds never mixed
Management Fees
Auto-calculated fees with landlord statement generation at month end
Arrears Tracking
Automated alerts for missed payments and overdue rent reports
MTD & HMRC Export
Export transaction data in HMRC-compatible formats for MTD compliance
Yield Analysis
Gross and net yield per property — know which assets are working hardest
Current Platform Workflow (April 2026)
Use this sequence to keep landlord and agency finance records accurate and decision-ready.
- Record rent and expense activity consistently at property level from finance dashboard tools.
- Monitor arrears bands and follow-up triggers so overdue cases are handled early.
- Apply management fee rules and review landlord balances through trust accounting views.
- Generate P&L, cashflow, and portfolio summaries for owner reporting and tax prep.
- Export reports in a regular monthly cycle for accountants and compliance checks.
Professional Accounting Built for UK Property Management
BravoHomesUK provides comprehensive finance and accounting tools designed specifically for UK landlords and property management agencies. Stop paying separately for accounting software - everything you need is built right in.
Double-Entry Bookkeeping
Industry-standard accounting with automated journal entries for rent and maintenance.
Trust Accounting
Track your liability to landlords - see exactly what you owe at a glance.
Automated Management Fees
Configure percentage or fixed fees - journal entries created automatically.
Arrears Tracking
Age your arrears (0-30, 31-60, 61-90, 90+ days) to prioritize collections.
Branding: If enabled in your profile, all owner statements, invoices, and exported reports will display your logo and business name for a professional look.
Available to All Users
Even on our free tier, you get access to essential financial reports:
Profit & Loss Report
- View income vs expenses
- Filter by property or time period
- See your net profit margin
Balance Sheet
- Assets, liabilities, and equity
- Account balances at any point in time
- Standard accounting format
Property Statements
- Income and expenses per property
- See which properties are most profitable
- CSV export available on Professional plan and above
Landlord Ledger Dashboard
What is it? A real-time view of how much rent you've collected on behalf of landlords but haven't yet paid out to them.
What You Get:
- Balance Dashboard: See "Amount You Owe Landlords" at a glance
- Automatic Updates: Balance updates when rent is collected or paid to landlords
- Recent Transactions: View latest rent collections affecting the ledger
- Compliance Peace of Mind: Never lose track of your obligations
How It Works:
- Tenant pays rent (£1,000) → Ledger INCREASES by £1,000 (you owe landlord)
- You deduct management fee (£100) → Ledger DECREASES by £100
- You pay landlord (£900) → Ledger DECREASES by £900 (back to zero)
Why Property Agencies Love This:
"Before BravoHomesUK, we used spreadsheets to track what we owed landlords. It was a nightmare. Now it's automatic and always accurate. We sleep better knowing we're compliant with client money protection regulations." - Sarah M., London Property Management
Automated Fee Configuration & Tracking
Stop calculating fees manually! Set up your management fee structure once, and BravoHomesUK handles the rest.
Two Fee Types:
Example: 10% of rent collected
If rent is £1,000 → Your fee is £100 (10%)
If rent is £1,500 → Your fee is £150 (10%)
Example: £150/month per property
Regardless of rent amount, you charge £150
Good for consistent pricing
How to Set Up:
- Go to Finance Dashboard → Management Fees
- Click "Add Fee Config"
- Choose:
- Landlord-level: Default fee for all properties of a landlord
- Property-level: Custom fee for a specific property
- Select fee type: Percentage or Fixed
- Enter rate: e.g., 10 (for 10%) or 150 (for £150 fixed)
- Save
- Journal entry for rent collection (debit Cash, credit Rent Income)
- Journal entry for your management fee (debit Fee Income, credit Landlord Liability)
Priority System:
If you set both landlord-level and property-level configs, property-level wins. This lets you have a default (e.g., 10% for most properties) with custom rates for specific properties (e.g., 8% for a large portfolio).
Chase Overdue Rent Faster
Who owes what, and for how long? Arrears aging reports give you instant clarity on outstanding rent.
Aging Buckets:
0-30 Days
Recently overdue
31-60 Days
Priority follow-up
61-90 Days
Serious concern
90+ Days
Legal action?
What You See:
- Total Arrears: Sum of all outstanding rent
- Breakdown by Age: How much in each bucket (0-30, 31-60, etc.)
- Per-Property Detail: Which properties have arrears
- Individual Charges: Expandable view showing each overdue charge
Use Case Example:
"Every Monday morning, I pull up the arrears aging report. I prioritize tenants in the 31-60 day bucket for phone calls, and anything over 90 days goes to our solicitor. It's saved us thousands in bad debt."
PDF Statements in One Click
Status: Coming Soon
Generate professional PDF statements for landlords showing:
- Rent collected during the period
- Management fees deducted
- Maintenance costs paid on their behalf
- Net amount due to the landlord
Customization:
- Add your agency logo
- Customize branding colors
- Include personalized messages
- Email directly to landlords
Finance Features by Plan Tier
| Feature | Free | Starter | Essential | Professional | Enterprise |
|---|---|---|---|---|---|
| P&L Reports | ✅ | ✅ | ✅ | ✅ | ✅ |
| Balance Sheet | ✅ | ✅ | ✅ | ✅ | ✅ |
| Trust Accounting (Landlord Ledger) | ❌ | ❌ | ❌ | ✅ | ✅ |
| Management Fee Tracking | ❌ | ❌ | ❌ | ✅ | ✅ |
| Arrears Aging Reports | ❌ | ❌ | ❌ | ✅ | ✅ |
| Owner Statement PDFs | ❌ | ❌ | ❌ | ✅ | ✅ |
| CSV Export | ❌ | ❌ | ❌ | ✅ | ✅ |
| Advanced Dashboards | ❌ | ❌ | ❌ | ✅ | ✅ |
| Best For | 1 property | up to 5 properties | up to 20 properties | up to 100 properties (Agencies) | up to 250 properties |
Recommended for Property Management Agencies
If you manage properties for multiple landlords, the Professional plan is your best choice. You get:
- Trust accounting to track your obligations to landlords
- Automated management fee calculations
- Arrears reports to chase overdue rent
- All the compliance tools you need
Quick Start Guide
Step 1: Access Finance Dashboard
- Log in to your BravoHomesUK account
- Go to Dashboard → Finance
- You'll see your finance overview
Step 2: Set Up Chart of Accounts (One-Time)
BravoHomesUK creates standard accounts automatically, but you can customize:
- Go to Django Admin → Finance → Accounts
- Add any custom accounts you need (e.g., "Cleaning Supplies", "Legal Fees")
Step 3: Configure Management Fees (Professional+ Only)
- Finance Dashboard → Management Fees
- Click "Add Fee Config"
- Choose landlord or property
- Enter your percentage (e.g., 10) or fixed amount (e.g., 150)
- Save
Step 4: Let the System Work
From now on:
- ✅ When rent is collected → Automatic journal entries created
- ✅ Management fees calculated → Your fee income tracked
- ✅ Landlord ledger updated → You know exactly what you owe
- ✅ Arrears aged → See who's behind on rent
Self Assessment Tax Return
If your total rental income exceeds £1,000 per year (the property income allowance), you must register for Self Assessment and file an annual tax return with HMRC.
- Form: SA100 (main return) + SA105 (UK property supplement)
- Deadline: 31 January (online) / 31 October (paper) following the end of the tax year
- Register with HMRC: gov.uk/self-assessment
- Late filing penalty: £100 penalty after the deadline; further penalties apply for delays beyond 3, 6 and 12 months
Making Tax Digital (MTD) for Income Tax
| Phase | Applies to | From |
|---|---|---|
| Phase 1 | Landlords & sole traders with gross income >£50,000/yr | April 2026 — NOW IN EFFECT |
| Phase 2 | Landlords & sole traders with gross income >£30,000/yr | April 2027 |
| Phase 3 | Gross income >£20,000/yr (proposed) | TBC |
If your gross property/self-employment income exceeds £50,000/year, you are legally required to comply with MTD for Income Tax now.
What MTD requires — and how BravoHomesUK helps
| MTD obligation | BravoHomesUK | What you still need |
|---|---|---|
| Keep digital records of all property income & expenses | ✅ Fully covered — Finance app records all income, expenses, and management fees digitally | Nothing extra — BravoHomesUK is your digital record |
| Quarterly updates to HMRC (4 × per year) | ⚡ CSV export (Professional plan+) gives you a ready-to-use data file | Upload your CSV to an HMRC-approved MTD bridging tool (e.g. HMRC's own app, Xero, QuickBooks, or a free bridging tool) |
| Annual tax return (final declaration) | ⚡ P&L reports and expense summaries available | Submit via your accountant or an MTD-compatible self-assessment tool |
Section 24 — Mortgage Interest Restriction
Since April 2020, landlords can no longer deduct mortgage interest and finance costs from rental income. Instead, you receive a 20% tax credit on finance costs. This particularly affects higher and additional-rate taxpayers.
- Finance costs include mortgage interest, arrangement fees, and loan interest
- Track all finance costs in BravoHomesUK Finance → Expenses
- Your accountant will apply the 20% credit on your Self Assessment return
Capital Gains Tax (CGT) — 60-Day Reporting
When you sell a UK residential property and a CGT gain arises, you must:
- Report the gain to HMRC within 60 days of completion
- Pay any CGT owed within the same 60-day window
- CGT rates on residential property: 18% (basic rate taxpayers) / 24% (higher/additional rate) as of 2024/25
- Report via HMRC's Capital Gains Tax Service: gov.uk/report-and-pay-your-capital-gains-tax
Allowable Expenses
You can deduct the following from your rental income before tax:
- Letting agent fees & management charges
- Maintenance and repair costs (not improvements)
- Buildings & contents insurance
- Ground rent & service charges
- Council Tax (when paid by landlord)
- Professional fees (accountant, solicitor)
- Advertising costs
- Relevant professional subscriptions (e.g., BravoHomesUK)
SDLT Additional Rate
When purchasing an additional residential property (buy-to-let, second home), a 5% SDLT surcharge applies on top of standard rates (as of October 2024). Register the purchase and file accordingly with HMRC within 14 days of completion.
Common Questions
Q: Does BravoHomesUK hold client money?
A: No. BravoHomesUK is a platform/facilitator providing software tools. You (the agency) hold all client funds in your own client account. We provide tools to TRACK what you owe landlords, but we never touch the money.
Q: Is this compliant with UK client money protection regulations?
A: The tools help you stay compliant by keeping accurate records. However, YOU remain responsible for compliance. BravoHomesUK provides software only, not legal or financial advice.
Q: Can I export data to Xero or QuickBooks?
A: CSV export is available on the Professional plan and above. Owner statement PDF generation is also included on Professional+.
Q: What if I have 100 properties? Will this scale?
A: Absolutely! BravoHomesUK is built for agencies of all sizes. For 100+ properties, we recommend the Professional or Enterprise plan for advanced analytics and priority support.
Q: How do I migrate from my current accounting system?
A: Contact our support team for migration assistance. We can help you import existing data and set up your accounts to match your current structure.
Q: Can I try before I buy?
A: Yes! Start with the Free tier to explore basic reports. When you're ready, upgrade to Professional for the full agency feature set. We offer a 14-day money-back guarantee on paid plans.
Q: What's the difference between BravoHomesUK and Arthur Online?
A: Arthur Online is £50-150/month just for accounting. BravoHomesUK gives you accounting PLUS properties, maintenance, compliance, subscriptions, and more - all in one platform. You're not paying for multiple systems.
Ready to Streamline Your Property Accounting?
Join hundreds of UK landlords and agencies using BravoHomesUK